Audit trail

All actions done when checking a document in or when completing a workflow step are logged strongly in Sense/Net, so complete audit trail information can be queried if needed to answer the questions like Who? When? What?, and so on.

Check-out/Check-in

A document (or any content is Sense/Net for that matter) can be checked out, to be editable only by a single user. Once he finished editing, he check it in, to let Sense/Net know that he is now finished and would like to upload to changes. The changes are reflected in the version history and now another user can work with the document.

Document Library

Document libraries are the basic logical units for managing documents. A document library is a special list in a workspace, which can contain folders, document sets, documents, files with their respective meta-data, permissions, workflows and so on.

Document lifecycle

Document lifecycles can be managed in Sense/Net: compose, capture, review, approve, store, retrieve and archive, meeting organizational regulations and standards.

Document Set

A document set is a set of documents which are tied together by belonging to the same case, folder or some other business fact. They are handled together (e.g. Going to a workflow together), they share meta-data (such us filing number, timestamps, etc.) and they behave like a single document with its appendices and so on. Document sets can be managed in Sense/Net document libraries.

Document templates

An organization can upload various templates to Sense/Net to use them at document libraries to author new documents. These templates are opened directly in Office applications, then saved back in version-controlled way to a document library.

Index and Search

Documents stored in Sense/Net are indexed and thus searchable. Both full-text and meta-data search is available.

List customization

A list can be customized from the GUI by adding or editing fields, views, meta-data and so on.

List fields

A list has many fields: they are the properties (or meta data) of managed list items (eg. Documents). They can be edited freely from the GUI, adding more, removing or editing some.

List views

A list view displays the contents of a list. It can be editing from the GUI, specifying the range of displayed properties, sorting, ordering, folder structure and so on.

Meta data

Documents can have meta-data, completely defined by the user form the GUI, which can be used to query documents, sort documents and to utilize them in workflows. These are the essential descriptive data which make easy to work with larger number of files in the organization.

Notification

Users can subscribe to a given content, including documents in Sense/Net document libraries, or the whole document library, to receive email notifications when that content is changed or updated. Users may request an immediate notification or a daily, weekly or monthly report. Sense/Net also enables them to manage (edit, delete or temporarily suspend) their subscriptions.

Permissions

A list item (eg. a Document) can have many permission settings, including user or group-level allowance or prohibition and the level of permission for a given user or group (edit, save, remove, check-in etc.). Permissions are inherited through the structure, they can be cut at any point plus they can be made whole again later.

RSS

Any content or any set of contents in Sense/Net can be subscribed to, to receive RSS notifications periodically about the status of content. This includes document libraries or individual documents.

Taxonomy

Various taxonomies can be set up to display documents from document libraries in Sense/Net, to meet the requirements of different business units within the organization. Smart folders and queries guarantee that each organization can see the contents as the like it.

Trash

Depending on document library settings, documents deleted in Sense/Net can go to a central trash instead of being permanently deleted. Thus they can be restored if needed.

Workflow

A workflow is more than a simple approval. It is a well-defined business process, which, for instance is related to a document. It can have what-if's, branches, many decisions and many different outcomes depending on the input data and the actions of the participants. Workflows can be assigned to lists and document libraries to manage contents in a company-standardized way.