Document Management

This is how your organization stores, manages and tracks its electronic documents. This is the software that controls and organizes documents throughout an organization. Document management systems commonly provide storage, versioning, metadata, security, as well as indexing and retrieval capabilities.

Sensenet ECM has a robust document management capabilities that enable you to get the most out of your digital work environment. For many companies, the focus of document management is on the storage and organization of documents. They want to be able to store documents in a secure and organized way that still allows content to be found easily. See where our open source sensenet ECM helps digital transformation in your document management issues:

Version control

Users can automatically track major and minor versions of documents. They can compare different versions in version history and roll-back a prior version in case of an error or premature release.

Office integration

Documents in sensenet ECM document libraries can be managed directly from Microsoft Office, without opening a browser. Sensenet ECM behaves as SharePoint to Microsoft Office. Using sensenet ECM you are able to create, modify or delete documents within Office. Read the technical implementation Managing Office document.

Shared drive replacement

Documents in sensenet ECM document libraries can be managed from a simple file management tool (like Windows Explorer or Total Commander) without opening a browser, just like accessing a shared drive but all the extra features. It can be even mapped as a drive. See the details in our Shared drive replacement.

Business rules on document libraries

Workflows can be assigned to lists and document libraries to manage contents. Users can add custom workflows to extend the built-in ones.

Document preview

View virtually any kind of document in a browser, without having to download them and open a client application, such as Microsoft Word, Excel, Powerpoint, Acrobat, etc. Add highlights, annotations and redact sensitive information in the browser. Control sensitive information with permissions. Users may be allowed to view documents only with redations (areas covered in black, burned into the preview image in an irremovable way), with watermarks or in full. Convert documents to PDF for download with special permissions. Zoom, pan, scroll any way you want. No client side installation required, works in all standard browsers that have JavaScript. Works on tablets and mobile browsers as well. Additional document types can be previewed by integrating any third party converters using the API.

Check-in/check-out

Check-in/check-out and locking, to coordinate the simultaneous editing of a document so one person’s changes don’t overwrite another’s. A document (or any content in sensenet ECM for that matter) can be checked out, to be editable only by a single user. Once he finished editing, he check it in, to let sensenet ECM knows that he is now finished and would like to upload to changes. The changes are reflected in the version history and now another user can work with the document.

Audit trail

All actions done when checking a document in or when completing a workflow step are logged strongly in Sense/Net, so complete audit trail information can be queried if needed to answer the questions like Who? When? What?, and so on.

Permissions

A list item (eg. a Document) can have many permission settings, including user or group-level allowance or prohibition and the level of permission for a given user or group (edit, save, remove, check-in etc.). Permissions are inherited through the structure, they can be cut at any point plus they can be made whole again later.

Index and Search

Documents stored in Sense/Net are indexed and thus searchable. Both full-text and meta-data search is available.
 

Would you like to see more details? Check more features in our docs&help section.