This is how your organization stores, manages and tracks its electronic documents. This is the software that controls and organizes documents throughout an organization. Document management systems commonly provide storage, versioning, metadata, security, as well as indexing and retrieval capabilities.
Sensenet ECM has robust document management capabilities that enable you to get the most out of your digital work environment. For many companies, the focus of document management is on the storage and organization of documents. They want to be able to store documents in a secure and organized way that still allows content to be found easily. See where our open source sensenet ECM helps digital transformation in your document management issues:
Users can automatically track major and minor versions of documents. They can compare different versions in version history and roll-back a prior version in case of an error or premature release.
Documents in sensenet ECM document libraries can be managed directly from Microsoft Office, without opening a browser. Sensenet ECM behaves as SharePoint to Microsoft Office. Using sensenet ECM you are able to create, modify or delete documents within Office. Read the technical implementation Managing Office document.
Shared drive replacement
Documents in sensenet ECM document libraries can be managed from a simple file management tool (like Windows Explorer or Total Commander) without opening a browser, just like accessing a shared drive but all the extra features. It can be even mapped as a drive. See the details in our Shared drive replacement.
Business rules on document libraries
Workflows can be assigned to lists and document libraries to manage contents. Users can add custom workflows to extend the built-in ones.
Check-in/check-out and locking, to coordinate the simultaneous editing of a document so one person’s changes don’t overwrite another’s. A document (or any content in sensenet ECM for that matter) can be checked out, to be editable only by a single user. Once he finished editing, he check it in, to let sensenet ECM knows that he is now finished and would like to upload the changes. The changes are reflected in the version history and now another user can work with the document.
All actions done when checking a document in or when completing a workflow step are logged strongly in Sense/Net, so complete audit trail information can be queried if needed to answer the questions like Who? When? What?, and so on.
A list item (eg. a Document) can have many permission settings, including user or group-level allowance or prohibition and the level of permission for a given user or group (edit, save, remove, check-in etc.). Permissions are inherited through the file structure, they can be cut at any point plus they can be made whole again later.
Index and Search
Documents stored in Sense/Net are indexed and thus searchable. Both full-text and meta-data search is available.
Would you like to see more details? Check more features in our docs&help section.